Outreach Administrative Assistant (part-time)
Part Time • Frisco
JOB OVERVIEW
Provide highly collaborative and relational administrative support for the Local-National-Global ministry at Preston Trail Community Church by partnering with the Outreach Director and volunteers to manage calendars, coordinate needs, and ensure smooth operations, while also offering hands-on support during ministry activities and events.
Provide highly collaborative and relational administrative support for the Local-National-Global ministry at Preston Trail Community Church by partnering with the Outreach Director and volunteers to manage calendars, coordinate needs, and ensure smooth operations, while also offering hands-on support during ministry activities and events.
KEY RESPONSIBILITIES:
- Support team in managing healthy relationships with Local-National-Global ministry partners
- Schedule and organize Outreach Team Project Calendar, Mission Trip Calendar and Outreach Director’s Calendar
- Assists in scheduling, organizing, supporting, and executing Local-National-Global ministry events and meetings
- Coordinates and completes internal processes with other ministries (communications requests, facilities
- requests, tech requests, catering requests, etc.)
- Manage check requests/expense reimbursements for the Local-National-Global ministry as directed
- Maintain consistent communication with volunteers, ministry partners, and team members using ministry tools and communication channels
- Help recruit, train, equip, and support volunteers to ensure healthy collaboration and strong engagement
- Work with the team to maintain contacts, partner organizations, event photos, videos, collateral, and area
- needs utilizing Salesforce and Planning Center on a continuous basis.
- Provide support for web, social media, MailChimp and other outward facing communications to keep the outreach and missions team relevant and up to date with our church.
- Contribute ideas and solutions to help improve ministry systems, processes, and event execution
- Provide hands-on support during events, including setup, hosting, and cleanup as needed
- Complete additional tasks as directed by the Outreach Pastor
QUALIFICATIONS:
- Aligns with Preston Trail mission, beliefs, and values (https://prestontrail.org/about/aboutus)
- Committed to our team values of Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, and High Performance
- Strong problem-solving skills, with the ability to anticipate issues, think critically, and implement practical, effective solutions.
- Well organized, proactive, and detail-oriented
- Must submit our assessment here within 2 business days of applying for job
- Possesses a high level of initiative and follow-through
- Possess the ability to use appropriate judgment, discretion, and confidentiality
- Ability to manage multiple projects, timelines, and communications simultaneously
- Exceptional interpersonal skills with the ability to maintain healthy and motivating relationships with direct reports, coworkers, and team members
- Proven administrative experience
- Familiar and proficient with MS Teams/Office Products, social media tools and quick learner of other software platforms
- Physically able to assist with event setup/teardown and remain on feet during events when needed
PHYSICAL REQUIREMENTS:
- Ability to bend, squat, walk, and move comfortably in varying weather conditions, including high heat or cold, during outdoor programs and service opportunities
- Ability to lift up to 25 pounds safely and without difficulty
- Must be able to stand or sit for extended periods as required
- Travel opportunities available (for mission trips) but not required
ORGANIZATIONAL RELATIONSHIPS:
MINISTRY TEAM: Outreach and Missions Team
REPORTS TO: Outreach Pastor
EMPLOYMENT CLASSIFICATIONS:
- Category: Part-time
- Number of Hours: 20-25 per week (occasional Sunday mornings)
- Exempt/Non-Exempt: Non-exempt
- Employee Class: Support
- Commissionable Role: No
Preston Trail Community Church
At Preston Trail Community Church, our mission is to help people find AND follow Jesus Christ. This clarity comes from an awareness of our mission, values, strategy, and measures. See more about our beliefs here.
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