Outreach Administrative Assistant
Part Time • Frisco
Benefits:
- 401(k)
- Paid time off
- Training & development
JOB OVERVIEW
- Work closely with the Outreach Director and volunteers to manage administrative tasks for the Local-National-Global ministry at Preston Trail Community Church. This includes supporting needs, managing calendars, and ensuring smooth operations.
KEY RESPONSIBILITIES
- Support team in managing healthy relationships with Local-National-Global ministry partners
- Schedule and organize Outreach Team Project Calendar, Mission Trip Calendar and Outreach Director’s Calendar
- Assists in scheduling, organizing, supporting, and executing Local-National-Global ministry events and meetings
- Coordinates and completes internal processes with other ministries (communications requests, facilities
- requests, tech requests, catering requests, etc.)
- Manage check requests/expense reimbursements for the Local-National-Global ministry as directed
- Communicate with volunteers and partners as directed utilizing existing ministry tools and channels
- Work with the team to maintain contacts, partner organizations, event photos, videos, collateral, and area
- needs utilizing Salesforce and Planning Center on a continuous basis.
- Provide support for web, social media, MailChimp and other outward facing communications to keep the Go
- Team relevant and up to date with our church.
- Complete additional tasks as directed by the Outreach Pastor
QUALIFICATIONS
- Aligns with Preston Trail mission, beliefs, and values (https://prestontrail.org/about/aboutus)
- Committed to our team values of Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, and High Performance
- Strong problem-solving skills, with the ability to anticipate issues, think critically, and implement practical, effective solutions.
- Well organized, proactive, and detail-oriented
- Must complete our assessment here within 2 business days of applying
- Possesses a high level of initiative and follow-through
- Possess the ability to use appropriate judgment, discretion, and confidentiality
- Ability to manage multiple projects, timelines, and communications simultaneously.
- Exceptional interpersonal skills with the ability to maintain healthy and motivating relationships with direct reports, coworkers, and team members
- Proven administrative experience
- Familiar and proficient with MS Teams/Office Products, social media tools and quick learner of other software platforms
PHYSICAL REQUIREMENTS
- Ability to bend, squat, walk, and move comfortably in varying weather conditions, including high heat or cold, during outdoor programs and service opportunities
- Ability to lift up to 25 pounds safely and without difficulty
- Must be able to stand or sit for extended periods as required
- Travel opportunities available (for mission trips) but not required
ORGANIZATIONAL RELATIONSHIPS
MINISTRY TEAM: Local-National-Global Team
REPORTS TO: Outreach Pastor
EMPLOYMENT CLASSIFICATIONS
- Category: Part-time
- Number of Hours: 20-25 per week (occasional Sunday mornings)
- Exempt/Non-Exempt: Non-exempt
- Employee Class: Assistant
- Weekends Required: No
- Commissionable Role: No
- Remote: No
Preston Trail Community Church
At Preston Trail Community Church, our mission is to help people find AND follow Jesus Christ. This clarity comes from an awareness of our mission, values, strategy, and measures. See more about our beliefs here.
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